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HSIC Subcommittees

LDSC Event Management Planning  

2 - 3 months out

  • Determine theme/topic of event
  • Find and confirm presenter(s)
  • Consider any event and marketing materials
  • Establish any budget

1 month out

  • Determine date and learning objectives with presenter(s)
  • Determine format – online, hybrid, in person
  • Determine need for poll questions, white boards, handouts, prework
  • Make any physical room bookings
  • Send out “Save the Date”

2 weeks out

  • Request creation of meeting in Zoom including polls, etc.
  • Write up session description
  • Send out registration email with logistics and description
  • Decide on facilitator for the session

1 week out

  • Send out reminders
  • Collect intro/bio information
  • Schedule technical run through (if required)

Day after

  • Request post of presentation and materials on LibGuide
  • Send out thank you message and session evaluation form

Annual Calendar Guideline 

The following calendar is a loose guideline on the learning year.  Planning timelines can change based on opportunity and resource availability.  

January

  • Brief Kick off meeting.

  • Send out survey with completion before end of month.

  • Pull together survey response summary.

February/March

  • Research any new trends. 

  • Review and update links on Learning website.

  • Review survey results 

  • Quarterly meeting to discuss survey results and any trend research.

  • Identify priorities and themes for potential sessions. 

  • Assign resources to each session.  

  • Kick off meeting for Spring Session team.

April/May

  • Spring session team meets as needed to finalize details for the session.

  • Deliver Spring session.

June

  • Kick off meeting for Fall session.

July/August 

  • Fall session team meets as needed to finalize details for the session.

  • Quarterly meeting to discuss outcomes from the spring session and planning for the remainder of year.

September

  • Kick off meeting for Winter session.

  • Deliver fall session. 

October

  • Winter session team meets as needed to finalize details for session.

November 

  • Winter session team meets as needed to finalize details for session.

  • Quarterly meeting to discuss outcomes from fall session and planning for remainder of year.

  • Deliver year end summary for HSIC Annual report. 

November/December 

  • Deliver Winter session

  • Celebration time!!!