Step 8: Follow up with your participants
Immediately after your virtual group education:
- Send follow-up materials to your participants such as:
- A link to the recording. Ask the participants not to share the link if it is a private recording. You may also wish to put a timeline on access (for example: available for 1 month).
- A copy of the slides (PDF format)
- A resource list. Try to hyperlink the resources if possible.
- A reminder to fill out the evaluation form. Reinforce whether their responses will be anonymous and give a "complete by" date.
- Contact information for questions or additional support
- Follow-up with your speakers and provide:
- A link to the recording
- An evaluation form. Ask them about their experience presenting, the support they received and suggestions for future sessions (see sample questions in Appendix III)
In the weeks following:
Collect and compile all the feedback you received including formal surveys, informal conversations or comments from your interprofessional team. Share this with your facilitators, speakers and co-presenters.
Action Items
- Send follow up materials such as presentation slides, evaluation forms, resource lists and contact information
- Compile feedback and share with stakeholders
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